Poster/Demonstration & Corporate Demonstration Presentation Guidelines
We are pleased you will attend this year's conference.
To help make everything run as smoothly as possible, we offer you this general information which answers most frequently asked questions.
General:
All Presenters attending the conference must register and pay the registration fee. The primary presenter must register before the early registration deadline to insure inclusion in the Final Program.
Descriptions:
Posters/Demonstrations (2 hours): These sessions enable presenters to demonstrate and discuss research, development and applications in progress to gain feedback and to establish contacts. Presenters will be required to provide their own software and hardware. Table, poster board, and electricity will be supplied.
Corporate Demonstration (2 hours): Demonstrate and discuss your company's products, services, developments, applications, and research, gain feedback, and establish contacts. Not included in the Proceedings. Format Scheduled during Poster/Demonstrations.
Poster/demos will be grouped together in open exhibition-style; this is an informal event with a circulating audience. Immediate interest plays a big role in whether someone will stop to discuss your poster/demo. Effective posters include large graphics that are easily seen from 15 feet. Type that is 12 pt size or smaller is all but invisible to the audience, and small photos or images on 8-1/2 x 11" sheets are also difficult to see.
The most successful demonstrations are those that are relatively brief to permit easy access for new audiences, and those in which the audience can actually participate.
Equipment:
The following materials will be provided for Poster/Demos & Corporate Demos only:
- 6 foot long table
- Two (2) chairs
- 4 feet high x 8 feet wide poster board
- Electricity source
- Internet connection, (you must provide your own wireless card; wireless access is included for all registrants.); see Wireless info.
The Conference does not provide equipment. If you need computers, or any other equipment you will need to bring your own or rent equipment. Bear in mind that overhead projectors and slides are not a workable presentation style as the room is large, well-lit and there is no room for a screen. If you need other equipment, rental information is provided.
Computer Equipment Rental: tba
A/V Equipment: tba
Please bring your own office supplies, such as tape, scissors, push pins, etc. The Conference will try to have some on hand, but can't supply everyone.
Shipping: You should have your materials shipped to your hotel room. The Conference staff cannot receive materials for you -- do not have them shipped to the registration desk. We cannot accept responsibility for your shipment.
Your presentation:
Approximately 1,000 educated, experienced colleagues from all over the world will attend this conference and any number of them could be interested in your presentation. Plan to communicate effectively and clearly. Make use of the time to demonstrate and discuss your ideas as much as possible. You may want to review the conference proceedings to gain a better understanding of your colleague's work, similar interests, or potential for exchange and discussion.