Save and Register by March 2
SITE Membership ($125 value) Included with Registration!
Register for the SITE conference and receive FREE SITE Membership.
Registration Rates
At least one author must register in order to confirm any accepted papers. If multiple authors will be attending, each author must register separately. All conference attendees must complete registration and make the registration fee payment.
If you are already a SITE member, choose the discounted membership rate below. Otherwise, choose the “non-member” rate which includes SITE membership through the end of the year.
| Early Registration Before March 2 |
After March 2 | |
| SITE/AACE Member | $475 |
$550 |
| SITE/AACE Nonmember | $625 | $685 |
| Student Member* | $175 | $175 |
| Student Nonmember* | $225 | $225 |
| K-12 Teacher* | $225 | $225 |
| Virtual Participant | $295 | $295 |
NOTE: Early registration deadline is 11:59 PM EST on the date listed above. All rates are in US dollars. All Membership extends 11 months.
*Students must provide Student ID or other proof of full-time student status at the time of Registraiton to receive the student rate. Teachers must also provide documentation.
Cancellation/Refund Policy:
Requests for refunds of registration fees will only be considered if a written request is sent postmarked before the early registration date, as shown above. No refunds can be issued for requests made after this date. Refunds are subject to a $95 cancellation fee; there are no refunds for non-attendance.
Your SITE Registration Includes:
- Lunch included with all scheduled SIG Meetings (SIG Meetings are open to all attendees.)
- SITE Membership Included
- Professional Development Credits Included (upon request)
- Keynote & Invited Speakers
- Hundreds of concurrent sessions in varied formats to best suit individual needs
- Workshops Included
- 100+ Poster/Demo sessions
- Full Proceedings and abstracts access via the LearnTechLib
- Presenter AV provided at no cost: PC, Internet, projector, & screen
- WiFi access (no additional cost) for use in meeting rooms & public areas
- Access to view & participate in Virtual Presentations
- Technical support
- Newcomer orientations/receptions
- Special Interest Group (SIG) sessions
- Welcome Reception (when on location)
- Refreshment breaks, twice daily (when on location)
- 40% discount for LearnTechLib subscription
- Corporate Sessions
- AcademicExperts tool to help you create your customized conference schedule
- Job posting bulletin board – sponsor: AACE Career Center
Your SITE Virtual Registration Includes:
- Online conference experience using AcademicExperts.org platform
- Paper processing and publication in the LearnTechLib proceedings
- Interaction with your session’s participants via discussion boards
- Access to all* conference paper files, presentation slides, & related discussions
- Technical support for online presentation platform
- Proceedings access via the LearnTechLib
- Access to recorded Keynote Speaker Talks
- Virtual Workshops Included
*Assuming authors have uploaded files for the session.
Deadlines
| First Call For Papers | November 1, 2024 |
| Reviews Assigned | November 3, 2024 |
| Reviews Due | November 25, 2024 |
| SIG Co-Chair Decisions | November 29, 2024 |
| First Call Author Notifications Sent | November 30, 2024 |
| Final Call for Papers | January 31, 2025 |
| Final Call Reviews Due | February 11, 2025 |
| Final Call Author Notifications Sent | February 14, 2025 |
| Early Registration & Confirmation | February 24, 2025 |
| Hotel Reservations Due | February 24, 2025, 5 PM EST |
| Proceedings Due | February 24, 2025 |
| Conference Dates | March 17-21, 2025 |
Proceedings Process and Deadline Policy
We request you provide your Final Proceedings paper file by the deadline date listed above. During the conference we provide a “preview only” version of the proceedings to conference attendees. There will be a 1-week period post-conference in which you will be emailed to check the proof of your Final Proceedings file prior to our official publishing. To preserve the quality and validity of the proceedings, we can only accept Proceedings files during the initial deadline period or during the 1-week proofing period following the end of conference. No papers can be accepted or added to the proceedings after 30 days from the end of conference.
Volunteering
(The information below refers only to on-location conferences.)
If you are interested in volunteering to help at the onsite Registration desk, full-time students may apply by filling out the Volunteer Application form and providing a valid student ID.
Approved volunteers who complete 8 work hours at the Registration desk will have their registration fee waived.
*Note: If you are an accepted author, you will still need to register and confirm your paper before the confirmation deadline. If you are accepted to volunteer after registering, we will refund your registration after you’ve completed your work hours.
Volunteer FAQs
- Do I have to be a full-time student? What if I just graduated? We offer volunteering to full-time students as a way to offset costs for their travel and lodging. If you are newly graduated or a part-time student, please apply and we will consider applications on a case-by-case basis and as volunteers are needed.
- What do volunteers do? You will primarily help the SITE/AACE staff with conference Registraiton, by checking in attendees as they arrive. This involves finding name tags and handing out welcome packets. You will also answer attendee questions and help staff with other tasks as needed.
- Are the volunteering hours flexible? Yes! We typically schedule you for two 4-hour volunteering blocks, but we know that most of our volunteers are also presenters. If you need to leave to present, we can adjust your times as needed. We can also work with you to spread out your work time over the conference week.
- What if I still have questions/need to change my schedule? You can contact us at conf@aace.org anytime.
Visa Information to Attend SITE Conferences
The following information may be helpful when applying for a Visa to enter the U.S. to participate in an AACE/SITE conference.
Please note that instructions and policy may change, so refer to the government websites below.
Easy to follow instructions on applying for a U.S. Visa
Request a Conference Letter of Invitation
To help you substantiate why you are attending the conference, AACE/SITE enables authors, who have submitted a conference presentation proposal or who have paid the registration fee, to print a personalized invitation letter.
If you have NOT submitted a proposal to the conference and are requesting an invitation letter, please send your justification to this address.
Apply as early as possible
We recommend applying at least 4 months in advance. Some consulates may have backlogs in scheduling visa interviews, so applicants should first contact the consulate to find out how long the wait is for an interview. Estimated wait times for your consulate may be available here.
Check the Visa Waiver Program (VWP) to see if your country is listed — Some non US participants may not need visas if they are citizens of countries on the Visa Waiver Program (VWP). However, all citizens of VWP countries must have a Machine-Readable Passport (MRP) in order to travel to the United States without a visa. An MRP is needed to apply for a visa. Information on the Visa Waiver Program and list of countries is available here.
Check your visa expiration date
- If you have a U.S. visa, check the expiration date to make sure that the visa will not expire before your planned travel date.
What you need to apply
- Information about visitor visas and what a person needs to apply, is available on the U.S. Dept. of State’s Visa Services web site.
To apply for a visa
After identifying that a visa is needed, non U.S. travelers should contact the Embassy Consular Section in their country to determine visa processing timeframes. We recommend contacting the Consular Section.
Look for posted timeframes on the internet or call the Consular Section to hear recorded information about visa processing timeframes.
