LIVE/ZOOM SYNCHRONOUS PRESENTATION REQUIREMENTS
Presenters will receive their presentation time via email. Please arrive in your meeting room approx. 15 minutes before your presentation hour begins. Be sure to test your audio before entering the room. Permissions will be given to presenters before their presentation time begins. At that time you may share your screen and will control the microphone and presenter screen.
INSTRUCTIONAL VIDEOS
Live / Synchronous Presentations:
- Joining a Meeting Room: https://support.zoom.us/hc/en-us/articles/201362193-How-Do-I-Join-A-Meeting-
- Presenters, how to share your screen: https://support.zoom.us/hc/en-us/articles/201362153-Sharing-your-screen
MAINTAINING THE SCHEDULE: One primary responsibility of presenters and presiders is to ensure that the presenters begin and finish their presentations on time. Maintaining the presentation schedule within the session hour helps to fairly ensure that all presenters receive their allocated time. The room host has the authority to stop a session/presenter that has run over time.
LIVE Presentations are scheduled by each hour block as follows:
Full Papers: 2 per hour, 20 minutes each, with 20 minutes at the end of the hour for shared Q&A
Roundtables: 2 per hour, 20 minutes each, with 20 minutes at the end of the hour for shared Q&A
Brief papers/Best Practices: 3 per hour, 15 minutes each, with 15 minutes at the end of the hour for shared Q&A
Panels: 1 hour, panelists should decide ahead of time how to split time between presenters and factor in time for Q&A
Workshops: 2 hours total, presenters may decide how to use allotted time and should factor in time for discussion/Q&A
NO SHOWS
In instances where a presenter, who is not last in the hour, is not present or has cancelled, the room host will instruct presenters to please wait to begin the next paper until their scheduled time, so that all who planned to attend the remaining paper(s) can at the times they are scheduled.
Asynchronous Brief Papers & Posters
All Posters and some brief papers will be offered asynchronously throughout the conference week. Asynchronous presentations are prerecorded before the conference and will be available asynchronously on AcademicExperts.org. To view Asynchronous Presentations visit: https://
Poster presenters should upload their PPT without audio and then have two options for presentation: 1) recording audio over their poster slide(s) or 2) submitting a pre-recorded video.
Virtual Presenter Requirements Due: March 27
For publication, all virtual presenters are required to:
- Upload a pre-recorded audio and/or video slide presentation (15min max) using YouTube, Vimeo, etc. or using the slide recorder tool.
and - Participate in AcademicExperts.org paper discussion.
Options to Upload your Presentation:
Uploading your own recording:
Many prefer to record presentations using your own tools, (YouTube, Vimeo, etc.) you will simply need to upload your presentation URL before the deadline, March 27 .
- Log into: https://conf.aace.org/
site/submission/ - Click on “Add Files to Submission”
- Click on “Edit Files” next to your session. Upload your PPT/PPTX file or URL under “Sound & Presentation Files”.
Using the Slide Recorder Tool:
If you have not already done so, please upload any supporting media i.e., PDF (preferred), or PPT, PPTX file :
- Log into: https://conf.aace.org/
site/submission/ - Click on “Add Files to Submission”
- Click on “Edit Files” next to your session. Upload your PPT/PPTX file under “Sound & Presentation Files”
- Visit http://conf.aace.org/
recorder/ to record audio over your presentation. Be sure to watch the tutorial first: http://conf.aace.org/ recorder/play/tutorial/
Note: PPT/PPTx files should not have pre-recorded audio or video files embedded, as this causes the files to be too large to upload and play correctly. If you experience any issues loading your file, please convert to PDF and try again.
Conference Participation:
All virtual presenters are required to facilitate the online discussion for your presentation and participate in other discussions during the conference.
Log in to AcademicExperts.org using your registration email and post an opening statement or question on your presentation’s discussion board for your audience to respond to. Respond to questions and comments from conference participants during the conference dates: March 29-April 2, 2021. Thank you in advance for your contribution toward the success of EDIL 2020 Online. We look forward to welcoming you Online!
* If you experience an issue when trying to record audio, your PPT file may be too large. Simply convert your file to a PDF and run the recorder again. Embedded videos are not recommended for your PPT and large images may also need to be reduced.
Additional Resources
- Creating your 3MT Slide(adapted from Purdue University-Northwest)
- How Grad Students Can Effectively Tell Their Research Story by Jackie Amsden, Simon Fraser University
- How to Talk About Your Thesis in Three Minutes by Inger Mewburn, RMIT University
- Practicing Your Presentation, Indiana University-Purdue University Fort Wayne
PROCEEDINGS
All accepted and presented papers will be included in the SITE 2021 Conference Proceedings.
If you opt not to present during the online conference, or you do not show up for your session without prior cancellation, your paper will not be included in the Conference Proceedings. If you plan to resubmit your paper to a future SITE conference, your submission will be subject to the complete review process again for that conference.
FOR ALL PRESENTERS
We do ask that you upload your papers and PPTs ahead of time.
LIVE presentations will use screen sharing, but a copy of your PPT is helpful for allowing attendees to view these resources before and after your presentation.
Note: PPT/PPTx files should not have pre-recorded audio or video files already embedded, as this causes the files to be too large to upload and play correctly. If you experience any issues loading your file, please convert to PDF and try again.
- All papers, both Live and Asynchronous have a designated page on AcademicExperts.org.
- Log in to AcademicExperts.org using your registration email and post an opening statement or question on your presentation’s discussion board for your audience to respond to.
- Respond to questions and comments from conference participants during the conference dates
- Facilitate the online discussion for your presentation and participate in other discussions during the conference.