Rates, Registration, Deadlines, Volunteering & Visas

• Rates
• Registration
• Deadlines
• Volunteering
• Visas

Registration Rates

At least one author must register in order to confirm any accepted papers. If multiple authors will be attending, each author must register separately. All conference attendees must complete registration and make the registration fee payment.

If you are already a SITE member, choose the discounted membership rate below. Otherwise, choose the “non-member” rate which includes one year of SITE membership.

Your Registration Includes:

• SITE Membership Included!
• Keynote & Invited Speakers
• 900+ concurrent sessions in varied formats to best suit individual needs
• 140+ Poster/Demo sessions
• Full Proceedings and abstracts access via the LearnTechLib
• Free workshops with only $15 materials/AV fee; signup required
• Presenter AV provided at no cost: PC, Internet, projector, & screen
• WiFi access (no additional cost) for use in meeting rooms & public areas
• Access to view & participate in Virtual Presentations
• Technical support
• Newcomer orientations/receptions
• Special Interest Group (SIG) sessions
• Welcome Reception
• Refreshment breaks, twice daily
• 40% discount for LearnTechLib subscription
• Corporate Sessions
• AcademicExperts tool to help you create your customized conference schedule
• Job posting bulletin board – sponsor: AACE Career Center

NOTE: Early registration deadline is 11:59 PM EST on the date listed above.  All rates are in US dollars.

NOTE: Membership extends 11 months.

Cancellation/Refund Policy:

Registrant requests for refund of registration fee will only be considered if a written request is sent postmarked by the early registration date, as shown above. No refunds can be issued for requests postmarked after this date. Refunds are subject to a $95 cancellation fee; there are no refunds for non-attendance.

Deadlines

Proceedings Process and Deadline Policy

We request you provide your Final Proceedings paper file by the deadline date listed above. During the conference we provide a “preview only” version of the proceedings to conference attendees. There will be a 1-week period post-conference in which you will be emailed to check the proof of your Final Proceedings file prior to our official publishing. To preserve the quality and validity of the proceedings, we can only accept Proceedings files during the initial deadline period or during the 1-week proofing period following the end of conference.  No papers can be accepted or added to the proceedings after 30 days from the end of conference.

Volunteering

If you are interested in volunteering to help at the onsite Registration desk, full-time students may apply here.

Approved volunteers who complete 8 work hours at the Registration desk will have their registration fee waived.

*Note: If you are an accepted author, you will still need to register and confirm your paper before the confirmation deadline. If you are accepted to volunteer after registering, we will refund your registration after you’ve completed your work hours.

Visa Information to Attend SITE Conferences

The following information may be helpful when applying for a Visa to enter the U.S. to participate in an AACE/SITE conference.

Please note that instructions and policy may change, so refer to the government websites below.

Easy to follow instructions on applying for a U.S. Visa

Request a Conference Letter of Invitation

To help you substantiate why you are attending the conference, AACE/SITE enables authors, who have submitted a conference presentation proposal or who have paid the registration fee,  to print a personalized invitation letter.

If you have NOT submitted a proposal to the conference and are requesting an invitation letter, please send your justification to this address.

Apply as early as possible

We recommend applying at least 4 months in advance. Some consulates may have backlogs in scheduling visa interviews, so applicants should first contact the consulate to find out how long the wait is for an interview. Estimated wait times for your consulate may be available here.

Check the Visa Waiver Program (VWP) to see if your country is listed — Some non US participants may not need visas if they are citizens of countries on the Visa Waiver Program (VWP). However, all citizens of VWP countries must have a Machine-Readable Passport (MRP) in order to travel to the United States without a visa. An MRP is needed to apply for a visa. Information on the Visa Waiver Program and list of countries is available here.

Check your visa expiration date

• If you have a U.S. visa, check the expiration date to make sure that the visa will not expire before your planned travel date.

What you need to apply

• Information about visitor visas and what a person needs to apply, is available on the U.S. Dept. of State’s Visa Services web site.

To apply for a visa

After identifying that a visa is needed, non U.S. travelers should contact the Embassy Consular Section in their country to determine visa processing timeframes. We recommend contacting the Consular Section.

Look for posted timeframes on the internet or call the Consular Section to hear recorded information about visa processing timeframes.