On Location FAQ
Where will conference sessions take place?
On location conference sessions will take place within the Astor Crowne Plaza French Quarter hotel and venue.
Will I be allowed to travel/obtain a Visa to attend in person?
Every attendee is responsible for checking with their respective government regarding the ability to travel to the US. If you are cleared to travel, and/or you need to obtain a visa, please see our Visa Guidelines.
How do I get there and where do attendees stay?
See our helpful travel and lodging guide here.
When will I get my scheduled presentation time?
Sessions are scheduled as they are confirmed. Your acceptance letter may include a scheduled time. After you receive the acceptance letter, please make sure you have registered AND confirmed your presentation, otherwise that scheduled time will not be held. The deadline for registering and confirming is February 24, 2023. If you know in advance you need to request a specific date or time frame, please let us know at conf@aace.org.
Online/Virtual Participation FAQ
SITE 2023 will bring us together both face-to-face AND virtually! No matter your location, all attendees will have access to the online sessions as well as some of the key on-location sessions via live streaming. Our current plan will include primarily F2F sessions with a mix of live virtual and asynchronous virtual sessions. All attendees will have access to the online sessions as well as some of the key on-location sessions via live streaming.
How to Present/Attend Virtually
Where do I go?
The virtual portion of the conference is taking place on AcademicExperts.org and through the use of Zoom. All asynchronous sessions are housed within the AE platform and the links to the live session Zoom rooms are all listed within the daily schedule of sessions on AE. Should passwords be required, attendees will be sent that infomraiton each day.
Set up your AcademicExperts Profile
Before your first day at SITE, be sure to set up your AcademicExperts profile for participant session planning, Zoom Meeting access and social interaction. Log in using the same email address and password you use on to log into aace.org and MySITE.
Create your Profile from Edit Profile (dropdown menu from your name at top) and add a photo, organization, links, publications, etc.
– Under Sessions, search for and add to My Planner to create your list sessions to attend.
– Under Attendees, search for colleagues and new friends by name, organization, and country.
While many of you are familiar with AE, we have added some features to help navigate this year’s online conference.
Record Your Presenation
Options to Upload your Presentation:
Uploading your own recording:
We recommend you record presentations using your own tools, (YouTube, Vimeo, etc.) and then simply upload your presentation URL before the deadline, MARCH 9 .
- Log into: https://conf.aace.org/
site/submission/ - Click on “Add Files to Submission”
- Click on “Edit Files” next to your session. Upload your PPT/PPTX file or URL under “Sound & Presentation Files”.
Conference Participation:
All virtual presenters are required to facilitate the online discussion for your presentation and participate in other discussions during the conference.
Log in to AcademicExperts.org using your registration email and post an opening statement or question on your presentation’s discussion board for your audience to respond to. Respond to questions and comments from conference participants during the conference dates. Thank you in advance for your contribution toward the success of EDIL 2020 Online. We look forward to welcoming you Online!
* If you experience an issue when trying to record audio, your PPT file may be too large. Simply convert your file to a PDF and run the recorder again. Embedded videos are not recommended for your PPT and large images may also need to be reduced.
How to Attend
Navigating your conference: AcademicExperts.org Schedule Planning, Meeting Room Access & Social Platform
AcademicExperts.org will function as your Conference Navigator to:
- plan your session schedule
- access live meeting rooms in Zoom
- view virtual presentations
- connect with and message participants
- create your personal profile
- include in your profile imported publications from LearnTechLib.org – The Learning & Technology Library
- create and participate in discussions connected to every presentation as well as outside of presentations
- view social web feeds
Schedule Time Zone: https://www.timeanddate.com/worldclock/
Accessing Zoom Meeting Rooms
In order to protect the privacy of our attendees and integrity of the SITE organization, ** new links to Zoom meeting rooms will be provided each day within the AcademicExperts schedule**. Personal passwords will also be sent directly to attendees for each day.
Access to meeting rooms will only be given to Conference Registrants. Sharing of links and passwords with anyone not registered is strictly forbidden, as this comprises the security of all meeting rooms.
Entering a Zoom Meeting Room
Helpful resource: https://www.youtube.com/watch?v=-s76QHshQnY
Links to Zoom meeting rooms will be provided each day of the conference in the AcademicExperts schedule. You will find this link listed as the Room for each live/synchronous.
Upon entering the meeting room, your microphone will be muted. Please only unmute your mic if you are the scheduled speaker at that time or if the presenter invites you to unmute. Please be respectful and release your mic or shared screen at the end of your presentation.
Joining & Configuring Audio & Video
Helpful resource: https://www.youtube.com/watch?v=-s76QHshQnY
When entering a live presentation, we ask that unless you are the scheduled presenter for that time slot, to please keep your microphone muted.
SIG Meetings, Workshops and Q&A sessions at the end of each presentation hour will allow for audience participation. Please use the chat window during the presentations, the room moderator will facilitate discussion through the chat.
Synchronous Presentation Guidelines
Please arrive in the meeting room 15minutes ahead of your scheduled presentation time. Presentation links will be provided at the start of each day on AcademicExperts.org.
No Shows: Will be reported to admin and removed from proceedings. If you have requested a live presentation: a room license, presider, host and time slot have been reserved for you in advance. *Requests to change to asynchronous presentations cannot be accommodated at this time. *
How to Find SIG Meetings in Academic Experts:
Helpful resource: https://www.dropbox.com/s/e1zun9v12czovmt/How%20to%20Access%20SIG%20Meetings%20in%20AE.mov?dl=0
General FAQ
What is the acceptance rate for JTATE and the SITE Conference?
The average acceptance rate may be found here.
How can I become a reviewer for the JTATE journal?
You may apply to be a reviewer here.
How do I check on the status of a JTATE paper I submitted?
You may view the status of your paper here.
Where can I receive an invitation letter to attend the SITE Conference?
Invitation/acceptance letters are only provided to accepted authors. To print your acceptance letter, log into https://site.aace.org/conf/submission.
Do I need to be a SITE member to join a SIG?
You may attend SIG meetings as a non-member. However, to join the SIG and receive SIG communications, you must be a current SITE or AACE member. There is no additional cost to join a SIG.
Does a SITE member have the same benefits as an AACE member and vice versa? And can an AACE member join a SITE SIG?
Yes, both receive discounts on all AACE/SITE conferences and other benefits. Yes, an AACE member can join a SITE SIG.
